CleanoutsEstimates
Dispatch Your Crew. Price With Confidence. Get Paid.
Scheduling, dispatch, and live job status for junk removal crews. Truck-load pricing, card or ACH on site, QuickBooks stays in sync.
Every truck, every stop, without a single check-in call.
Assign hauls to trucks, watch the day fill itself in, and collect payment at the curb.
Basement cleanout
Paid3 Cedar Ln
Dump run
Dump runRiverside Transfer Station
Garage cleanout
In progress14 Oak St
Estate cleanout
Scheduled8 Pine Ave
Office haul
Scheduled220 Main St
Garage cleanout
#1042
Client
Alvarez Property Mgmt
Schedule
Mon, Aug 24
8:00 AM - 12:00 PM
Address
14 Oak St
Simplified view of one crew's route for the day, and the job the crew is on right now.
Schedule the Whole Day
Calendar, Gantt, or list view — drag hauls onto trucks, move one when a site runs long, and everyone downstream sees it immediately.
Dispatch to Their Phones
The moment you save, the crew sees the job on their phone — address, directions, scope notes, photos, and client contact all attached.
Hours Capture Themselves
Crew tap once on arrival. Geofenced GPS confirms the site, so the hours attach to the right job on their own and the timesheet is already written when the day ends.
Live Crew Map
Watch the day unfold from the office — who is on site, who is en route, who finished early, and how long each stop is taking.
Invoice & Collect On Site
Field reps build the invoice on the phone and take card or ACH payment before they pull away. The money is in before the paperwork would have started.
Clients Update Themselves
On-the-way texts, arrival confirmations, and completion notices send automatically from your company number. The phone stops ringing.
Why Junk Removal Contractors Choose CleanoutsEstimates
Know What The Haul Actually Cost
Hours land on the haul they were worked, so labor cost is real instead of remembered. Payroll runs off timesheets that wrote themselves, the invoice goes out the day the truck empties, and you can finally see which job types are carrying the business.
Stop Underpricing Mixed Load Jobs
Every cleanout is different — load size, item weight, number of crew, and how far you're hauling all vary job to job. Every one of those variables affects your margin. CleanoutsEstimates accounts for all of it before you send the quote, so you're not finding out what the job actually cost after the fact.
Scale from Solo Truck to Full Fleet
A solo operator can be up and running in minutes — add your clients and start estimating immediately. A multi-truck operation gets automatic hour tracking, a crew mobile app, route optimization, and multi-company support without missing a beat. No other junk removal tool scales like this.
Junk Removal Field Management & Estimating
Every tool a junk removal contractor needs to schedule, haul, and price jobs
Tools Built for Junk Removal
Every feature designed to save time and maximize profitability on junk removal jobs
Volume-Based Haul-Away Pricing
Junk removal pricing lives and dies by cubic yards. Enter the load volume — eighth, quarter, half, three-quarter, or full truck — and the system calculates haul-away costs instantly. No more guessing.
- Load size tiers, auto-priced
- Truck type and capacity tracking
- Multiple trips calculated automatically
- Dump fee included per load
Change It on the Spot
The customer always finds one more thing to haul. Add the extra load or items on site and the price updates instantly — then re-send the new quote before you pull away. No scratch-outs, no eating the difference.
- Add loads or items and reprice in real time
- Edit any estimate, even after it's been sent
- Updated PDF regenerated automatically
- Re-send to the client in one tap
Materials & Supplies Tracking
Boxes, cleaning supplies, and protective equipment all have costs that belong in the quote. Add quantities per material type and costs are calculated automatically — no more eating supply expenses.
- Boxes, cleaning supplies, protective gear
- Quantity × rate = exact cost per item
- Fully customizable material rates
- Materials auto-totaled per estimate
Crew Labor Costing
Track labor by role, crew size, and hours on site. Crew members, leads, and specialists each bill at their own rate. Set travel costs once and they split across each crew member automatically.
- Crew size × hours × rate = exact cost
- Travel cost split per crew member
- Crew member, crew lead, and specialist roles
- Fully customizable labor rates
Recurring Cleanouts & Repeat Billing
Estate cleanouts, property-management contracts, and hoarder homes often need multiple visits — don't rebuild them by hand. Schedule repeat jobs and track completion per visit. When it's time to bill, repeat the last invoice in one click — exact line items pulled straight from the original.
- Single and recurring job scheduling
- Completion status per visit
- Repeat any past invoice — lines pre-filled from the PDF
- Add extras before sending; the original stays untouched
- Automatic client reminders per visit
Job Type & Location Pricing
Residential, commercial, estate, foreclosure, and hoarding jobs all carry different effort and risk. Seven location categories — house to warehouse — drive automatic adjustments. Pick the job and the pricing follows.
- Job types: residential to hoarding
- Location categories auto-applied
- Adjustments stacked and shown in breakdown
- Fully customizable rate tables
Your Business, Supercharged by AI
Four AI tools built right into how you already work — not add-ons, not gimmicks
Price every load to win and profit
Your pricing coach, always on. Chat with an AI that has analyzed every cleanout estimate you've sent — win rates, labor margins, and QuickBooks disposal fees — and tells you exactly where to raise or lower prices.
- Raise full truck rates from $750 → $825 in the Riverside area (based on 38 won jobs)
- Estate cleanouts are taking 40% longer than quoted — your labor rate needs adjustment
- Chat: "Why am I losing apartment cleanout bids?"
- QuickBooks disposal fees feed into every recommendation
Your AI Pricing Coach
AI Smart Scheduling
Select your unscheduled jobs, pick a date range, and get a geographically optimized week — built in seconds.
- Groups cleanout jobs by neighborhood and job type across your date range
- Sequences estate and hoarder jobs to match truck capacity and crew size
- Returns a day-by-day plan with a confidence score and AI reasoning per day
AI Route Optimizer
One click optimizes your crew's entire day — accounting for dump site hours, job complexity, and drive times.
- Stacks multi-stop cleanouts efficiently across the full day
- Minimizes dump runs by maximizing each truck load
- Shows jobs-per-day increase, fuel saved, and time reclaimed
AI Report Builder
Ask a question in plain English and get the report instantly — no formulas, no spreadsheets, no setup.
- "Which job types take the most crew hours?" → avg hours by type
- "Show me all estimates I lost this quarter" → filtered list
- "What's my win rate on estate cleanouts vs. residential?" → comparison
How It Works
One job, start to finish — quoted, scheduled, hauled, and paid for without leaving the app or re-typing anything.
Quote It
Guided pricing walks you through truck loads, labor, travel, and fees at your own rates. A branded PDF and signing link go out in minutes.
Schedule It
An approved quote becomes a job on the calendar. Assign the truck and crew, and the day's route builds itself.
Dispatch It
The crew sees the haul on their phones the moment you save — address, directions, scope notes, and job photos all attached.
On Site
One tap on arrival and the hours, job, and location attach themselves. The office follows the day on a live map.
Collect At The Curb
Add whatever turned up that wasn't in the quote, build the invoice on the phone, and take card or ACH before pulling away.
Books Stay Straight
Invoice, payment, and labor cost land in QuickBooks on their own. Nothing gets re-keyed on Friday.
And Everything Else That Comes With It
The rest of what a junk removal business runs on — included, not sold as add-ons.
Distance Based Pricing
Per-mile charges, fixed rates beyond a set distance, and tiered distance pricing — all calculated automatically using real Google Maps data. Know your exact travel cost before you quote.
Invoicing & E-Signatures
Convert estimates to invoices, select line items, and send a tokenized signing link for approval — then follow up with a payment link so clients can pay online.
Profitability Reports
Track job margins, truck utilization, and crew performance analytics across all junk removal jobs.
Lead Form Integration
Embed a branded lead capture form on your website. New inquiries land directly in your dashboard as clients, ready to estimate — and you get an email the moment a new lead arrives.
Dump Locations
Landfills, recycling centers & transfer stations
Equipment Tracking
Manage rental & owned equipment
Tax Management
Multi-rate tax configuration
Client Management
Bulk import, history & lead tracking
Leave Management
Time-off requests & approvals
Multi-Step Autosave
Progress saved automatically as you work
Multi-Company Support
Manage multiple locations or entities
Team Roles & Permissions
3 roles, 40+ settings per user
Client Feedback Requests
Auto-sent after job completion
Weekly & Monthly Reports
Scheduled admin summary emails
Always-Current PDFs
Old versions flagged automatically
Powerful Integrations
Works with the tools contractors already use
QuickBooks Online
Connects both ways with QuickBooks Online — send estimates, invoices & clients to QB, import employees & expenses from QB.
Timesheet Export
Export timesheets straight to QuickBooks with hours, labor costs, and job codes.
QuickBooks Payments
Already on QuickBooks? Send payment links directly through QB — clients pay by card or bank transfer with no extra setup.
Google Maps
Instant address autocomplete, real-time distance calculations for travel pricing, turn-by-turn crew routing, and accurate ETA sharing with clients — all powered by live Google Maps data.
Stripe Payments
Prefer Stripe? Connect your account and send a payment link the moment an estimate is approved. Clients pay online — funds deposit directly into yours.
One number. Every conversation.
No separate phone system, no extra steps. Your company number is built right into your account — get a local number in one click.
One-Click Setup
Get a local company phone number instantly — no carrier contracts, no hardware.
Customizable Notifications
Auto-send payment links, estimate sent, invoice due, job reminders, crew on the way, arrival confirmations, and more — via SMS or email.
Number Privacy — Both Ways
Crew never see a client's real number. Clients never see a laborer's personal cell. You control whether crew call through the proxy or their own phone.
Two-Way Messaging
Crew message through the mobile app. Clients reply to your company number. All conversations thread by job in the admin panel.
Full Communication History
See every call and text sent through your company number — by you or your crew — all logged by job. No manual entry needed.
Simple, Honest Pricing
Built for junk removal pros. Start free forever — no credit card required.
Professional
Win more junk removal jobs with AI pricing, branding and payments.
- Everything in Starter
- AI-powered pricing editor & insights
- Full branding — logo, colors, PDFs & e-signatures
- Asset & inventory tracking — trucks, equipment & availability
- Send estimates & payment requests to clients
- Accept card & ACH payments — QuickBooks Payments (US) & Stripe (46+ countries)
- Automated lifecycle emails & review requests
- Lead form — capture website leads directly
- QuickBooks — import clients, sync invoices & payments
- Basic dashboard & reporting
Business
Put your crew on the app and streamline daily operations.
- Everything in Professional
- Crew mobile app — clock in/out, schedules & job alerts
- AI report builder — ask anything in plain English
- AI scheduling optimizer & route optimization
- Live Crew Map, geofencing & location tracking
- Route Recording — review the actual daily route each crew drove (14-day Trail history)
- Field reps — invoice & collect payment in the driveway
- Dump location management
- Timesheets — auto-sync crew hours to QuickBooks Online
- Advanced reports, scheduled delivery & PDF/CSV exports
- 3 estimator seats + 4 field rep / driver seats
Enterprise
A full phone system with two-way texting, built in.
- Everything in Business
- 90-day route history — extended Trail retention (vs 14 days on Business)
- Company phone number
- Two-way masked SMS & calls between crew and clients
- SMS notifications for any alert or update
- 1,000 SMS & 300 call minutes/mo included
- 7 estimator seats + 10 field rep / driver seats
- Priority support
Every plan starts on Starter for free — upgrade in-app when you're ready. No contracts, cancel anytime.